Project Scheduling and Reporting Engineer

General Sales Phase

• Drafts the contract schedule and milestone plan jointly with the Project Manager Sales
• Manages the scheduling interfaces cross-functional / cross entity and CoE with EM, PSCM and CM
• Sets-up and aligns the project work breakdown structure and ensures their completeness according to the contract
• Coordinates and monitors the creation of the project work breakdown structure in the ERP system based on templates and contract scope of work with the support of a structure planner, if necessary.
• Drafts and updates periodically the project schedule based on the contract and on information from the project organization
• Conducts scheduling meetings with members of the project organization as required

Project scheduling

• Takes over schedule from sales phase and creates the initial level 3 schedule based on the information provided and in collaboration with Engineering Manager, Project Supply Chain Manager and Construction Manager
• Checks the contract schedule and the milestone plan for plausibility and completeness jointly with the Project Manager
• Participates in the kick-off meeting
• Develops an appropriate progress report and progress measurement system for continuously monitoring of deviations and risks regarding schedule compliance and providing predictive project controls
• Creates and maintains the project integrated work breakdown structure (IPS) in the scheduling software as basis for time schedule and creation of work packages
• Initiates and controls the creation and maintenance of the project structure in the ERP system and ensures its completeness

Project controlling and reporting

• Gathers periodically all schedule-related information from members of the project organization at the defined controlling intervals
• Compares periodically the actual and expected dates with planned dates as variance analysis
• Updates the project schedule
• Provides schedule input for progress reporting
• Analyzes the schedule with critical paths, near-critical paths, and scenario analysis to identify potential delays in an early stage
• Distributes and files level 3 schedule related work packages and determines deadlines for preparation, return, review, and distribution of information
• Reviews and aligns inputs for the level 3 schedule update with Engineering Manager, Project Supply Chain Manager, and Construction Manager

PRO/4 Role description

• Incorporates aligned inputs relevant for the level 3 schedule based on input from level 4 provided by Engineering Manager, Project Supply Chain Manager and Construction Manager
• Organizes, manages, and facilitates regular schedule update meetings with members of the project organization to report on status, progress and (potential) deviations from planned schedule
• Initiates alignment of work breakdown structure in ERP system in the event of contractual changes/ modifications

Project closing

• Contributes to “lessons learned” in regard to scheduling
• Updates and backs up the complete scheduling data as well as the related progress reports

Technical Skills Set

• B.E/B. Tech (Mechanical or Electrical) with 5-10 Years of experience
• Primavera P6 (desired but not mandatory)
• MSP (desired but not mandatory)
• Power BI (desired but not mandatory)
• Pro-4

Behavioral Skills Set

• Stakeholder Management
• Problem Solver
• Adaptability
• Team Player
• Tech Savvy